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Minutes of the Meeting
October
2006
1. Monthly Meeting: The monthly Executive Board Meeting of the
Military Marksmanship Association was held October 10, 2006, in the
Army Marksmanship Conference Room, Building 243, Fort Benning, Georgia.
a. Board Members Present:
Bruce A. Meredith, President
Stephen Goff, Vice President
Laurence K. Mosely, Secretary
Samuel W. Hunter, Treasurer
Archibald V. Arnold
III, MMA Immediate Past President
Carter Berry, Public
Affairs Committee Chairman and MMA Times Editor
Phil Cannella,
Reunion Coordination Chairman and Past President
Richard D. Rebidue,
Membership Committee Chairman
b. Board Members Absent: None.
c. U.S. Army Marksmanship Unit Representative:
Mr. Robert Aylward, USAMU Deputy.
d. Guests: Mr. Robert I. Hoidahl, Jr.,
and Mr. Ronald F. Martere, MMA members and candidates for election to
the MMA offices of President and Vice President respectively. Mr.
John Writer, USAMU 50th Anniversary Book editor.
e. Call to Order: A quorum being
present, the President called the meeting to order at 10:10 a.m.
2. Treasurer’s Report: The Treasurer said that the
September report was not completed due to the workload of processing
the large number of reunion registration forms.
3. Minutes: Motion made, seconded, and carried to approve the
Minutes of the Executive Board Meeting held on September 15, 2006.
4. Unfinished Business:
a. Status of MMA Pins and USAMU Coins:
The President stated that an additional 400 MMA pins and 250 USAMU
coins had been ordered and they would be delivered prior to the start
of the reunion. After discussion, it was determined that reunion
attendees could initially purchase up to five MMA pins at a cost of
$2.00 each and five USAMU coins at a cost of $3.00 each. Additional
pin and coin sales would be opened after registration.
b. Audit Committee Status: The
President announced that the audit committee, chaired by Mr. Hawkins,
had completed the audit of MMA financial records and that no
discrepancies were found. Motion made, seconded, and carried to
accept the MMA Financial Audit Report.
c. Permission to Operate as a Private
Organization Status: The Secretary reported that he had submitted
to DMWR revised Constitution and Bylaws in the format prescribed by
JAG and all other supporting documents had been submitted except for
the financial audit. The DMWR PO manager told him that DMWR would
issue a temporary 60-day permit to operate pending JAG review.
5. New Business:
a. 50th Anniversary Book Status: Mr.
Writer reported that Turner Publishing Company had provided the first
proof copy but he noted that there were a number of formatting
problems. He said that he had contacted the editor at the publisher
about the problems. Further, he said that he would display a
correctly formatted sample book at the reunion. The President
announced that he had received an invoice from Turner Publishing
Company for $4,750.00. This charge was for 200 additional pages added
to the book. This brings the total number of pages from 105 pages to
305 pages. Motion made, seconded, and carried to approve payment of
$4,750.00 to Turner Publishing Company when the final galley proof is
approved by USAMU.
b. Life Member Plaques: The President
stated that Life Members would be recognized at the reunion banquet
and that plaques would also be presented at the banquet as previously announced.
c. Membership: The Membership Chairman
reported that the association’s membership had increased from
604 members to 629 members since he last reported in September.
d. Reunion Registration: The Secretary
reported that 557 persons had registered for the reunion (294
members; 223 Non-members, Spouses, and Guests; 19 free gratis USAMU
soldiers E-4 and below; 8 free gratis VIP guests; and 13 forms not
yet processed). Also, he said he had sent an e-mail message to 450
plus members asking them to respond whether they would attend or
would not attend the reunion. As of October 9th he had received 113
responses (49 yes, 64 no). The President requested the USAMU Deputy
to have USAMU personnel do their in-processing for the reunion on
Wednesday, October 18th.
e. Reunion Name Tags: The Secretary
said that military rank would not be included on the name tags except
for VIP military personnel and the USAMU Commander and SGM.
f. Reunion Door Prizes: The President
noted that several items had been donated to the MMA for the reunion.
He remarked that these items would be drawn for as door prizes at the
reunion banquet and that only MMA members were eligible. He asked the
Vice President to plan and conduct the drawing.
g. Reunion Schedule: The Secretary
noted that minor changes to the reunion activity schedule were posted
to the MMA web site and that a printed schedule with changes would be
at the registration line.
h. Registration In-processing: The
President reviewed the registration in-processing flow pattern and
identified by name the board members and volunteer staff that would
be at each station.
i. Reunion Banquet: The Secretary
noted that he had received from our Reunion Coordination Chairman an
excellent memorandum outlining coordination for the banquet with the
Iron Works staff.
j. Reunion Funding Authorizations: The
President requested the board formally approve funding for several
reunion activities:
(1) Motion made, seconded, and carried to
approve expenditure of $1,000.00 by Mr. Phil Cannella, Reunion
Coordination Chairman, for refreshments during the MMA Bar-B-Que. The
MMA Treasurer, upon submission of receipts, will reimburse personal
expenditures by Mr. Phil Cannella.
(2) Motion made, seconded, and carried to
approve expenditure of $13,000.00 as a deposit of 75% of the
estimated total bill for the 50th anniversary banquet at the Columbus
Iron Work. An additional expenditure will be required based on the
final number of meals served.
(3) Motion made, seconded, and carried to
approve expenditure for a rental vehicle or passenger van for ISSF
attendees. There is no amount restriction as vehicle size cannot be
determined at this time.
k. Commercial Printer Change: The
Secretary recommended that the MMA use Odyssey Printing &
Graphics for printing of the association’s MMA Times newsletter.
He noted that the quality of the photographs had deteriorated in
recent MMA Times issues. He remarked that our current printer’s
equipment could only print at 75 DPI (dots per inch) while Odyssey
Printing & Graphics had the capability to print on coated paper
at 133 DPI. This higher resolution would produce sharper and clearer
photographs. He circulated a sample newsletter from Odyssey Printing
& Graphics. He also noted that the quoted cost for the same
number of page newsletter was lower than our current printer. Motion
made, seconded, and carried to have Odyssey Printing & Graphics
print the next edition of the MMA Times.
6. Next Meetings: The next Executive Board Meeting is
scheduled for 10:00 a.m., Thursday, November 16, 2006, in the USAMU
Conference Room, Building 243, Fort Benning, Georgia.
7. Adjournment: The meeting was adjourned at 11:55 a. m.
Laurence K. Mosely
Secretary
Attachment:
October 2006 Financial Statement
Approved by the Executive Board on February 15, 2007. |