Minutes of the Meeting
1. Monthly Meeting: he monthly Executive Board Meeting of the
Military Marksmanship Association was held November 18, 2004 in the
Army Marksmanship Conference Room.
a. Board Members Present:
Archibald V. Arnold
Bruce Meredith, Vice President
Laurence K. Mosely,
Samuel W. Hunter, Treasurer
Carter Berry, Public
Affairs Committee Chairman, and MMA Times Editor
Richard D. Rebidue,
Membership Committee Chairman
b. Board Members Absent: None.
c. U.S. Army Marksmanship Unit Representative:
Mr. Robert Aylward, USAMU Deputy.
d. Guests: Phil Cannella, MMA Past President.
e. Call to Order: A quorum being
present, the President called the meeting to order at 10:05
2. Treasurer's Report: The Treasurer reported that he had
discovered a minor error in the previously approved Treasurer's
Report for September 2004. He noted that there was no amount
change in the ending balance for the report. Motion made,
seconded, and carried to approve the Corrected Treasurer's Report for
September 2004, the Treasurer's Report for October 2004, and the
Financial Statement for October 22-23, 2004, General Membership
Meeting and Reunion. Additionally, the Treasurer provided a
financial preview for November 2004.
3. Minutes: Motion made, seconded, and carried to approve the
Minutes of the Executive Board Meeting held on October 18, 2004 and
the Minutes of the General Membership Meeting held on October 23, 2004.
4. Unfinished Business:
a. Signing of the Constitution and Bylaws:
The officers of the association formally signed the revised
Constitution and Bylaws approved by the membership present at the
General Membership Meeting held on October 23, 2004. Motion
made, seconded, and carried to print 600 copies of the Constitution
and Bylaws and to mail a copy to each member in the December 2004
mailing. The President directed the Secretary to forward a copy
of the signed Constitution and Bylaws to DCA and to the IRS.
b. Request for Donation: The
President announced that he had received a request from the USAMU
Shotgun Section for a donation of $100.00 to purchase awards for a
shotgun junior clinic. In addition, six MMA caps were
requested. He noted that a motion and vote was made via
e-mail. The motion was seconded, and carried by of four Aye
votes and one Nay vote with one Board member not voting.
c. Reunion Wrap up:
(1) Photo Albums: The Secretary
reported that he had posted on the MMA website the reunion article
furnished by the USAMU PA specialist. He also noted that he had
posted two photo albums taken by MMA members Ken Hamill and Ray Carter.
(2) Caps and Pins: The Secretary
stated that he would post information and an order form on the MMA
website so members could purchase cap and pins offered at the
reunion. The cost per cap was $10.00 plus $8.25 packing and
shipping for one or two caps. The price for pins was set at
$1.00 each. There would be no packing and shipping cost when
pins were ordered along with a cap. When 1 to 4 pins were
ordered alone, $1.25 would be charged for packing and shipping.
(3) Meals and Beverages: Mr.
Cannella noted three problems that occurred with serving meals and
beverages that needed to be added to the After Action Report:
5. New Business:
a. MMA Soldier of the Year:
(1) Soldier of the Year Vote:
The President announced that the vote for the MMA Soldier of the Year
for 2004 would be conducted at the December monthly Executive Board Meeting.
(2) Award Pistol: The President
also reported that his letter requesting a donation of an award
pistol from Smith and Wesson was completed. The Secretary
stated that he would obtain a copy of a Federal Firearms License from
the custodian of the Fort Benning Rifle and Pistol Club.
b. Annual Membership Meeting:
The time, date, and location of the Annual Membership Meeting was set
at 3:00 p.m., Friday, February 4, 2005, in the Pool Indoor Range.
c. Request to Announce Book Publication:
A member requested an announcement be made in the MMA Times about
the availability of his newly published book. The President
noted that there were precedents for such announcements and
recommended that information be included in the MMA Times.
d. MMA Times Schedule and Other Printing:
Mr. Berry announced the milestones for the next issue of the MMA
Times. Input: 3 December; Publish: 10 December; and Mail: 17
December. Other items to be mailed: Constitution and
Bylaws, Cap and Pin Order Form, 50th Anniversary Yearbook Flyer.
The quarterly Membership Directory update would not be published;
however, the 2005 Membership Directory would be published and mailed
in January 2005.
e. Member Suggestion: The
President remarked that he had received a suggestion from a member to
have the MMA offer college type rings with the MMA logo. The
President said that he had researched the issue and found that the
company that had designed the ring had been sold and the location of
the original die was unknown. He learned that if a new die were
to be made, the MMA would be responsible for the cost.
Additionally, he noted that the price of gold would make such a ring
very expensive. He suggested that unless more members expressed
an interest, the Board should not pursue the suggestion.
f. Fiftieth Anniversary Yearbook:
(1) Photo Budget: The Secretary
remarked that several members had sent historical photos to him via
the Internet for the Fiftieth Anniversary Yearbook. The photos
are in a digital format that needed to be printed on photo paper by a
commercial photo processor. Motion made, seconded, and carried
to authorize the Secretary $100.00 for photo printing expenses.
(2) Yearbook Biographies: The
Secretary questioned whether the Fiftieth Anniversary Yearbook would
include biographies and photos of former and present members of
USAMU, and if so, would the MMA review the biographies? After
discussion, it was determined the Fiftieth Anniversary Yearbook would
contain member biographies and that the biographies would be sent
directly to the publisher.
(3) Yearbook Website: The Secretary
announced that Turner Publishing had established a web site with
information about the Fiftieth Anniversary Yearbook at www.mmausamuhistory.com
g. Constitution Question: The
President raised a question concerning Article III, Section 5, of the
newly revised Constitution. Specifically, what is the
composition of the Executive Board, and who can present a motion and
vote. After some discussion, the question was tabled.
h. Website Registration Fee: The
Secretary noted that the MMA website registration was due in February
2005 and that the registration fee and hosting fee was $120.00 per
year. He also noted that registration and hosting fees could be
discounted when purchased for longer periods. The Secretary
question the Board whether the association should continue having a
website? Without objection, the Board desired to continue the
MMA website on the Internet. Motion made, seconded, and carried
to authorize the Secretary to be reimbursed for registration and
hosting fees incurred as Webmaster.
i. IRC 501(c)(19): The Secretary
briefly discussed the membership requirements and the record-keeping
requirement for the MMA to be tax-exempt under IRC 501(c)(19).
He was of the opinion that a new membership form should be sent to
each member requesting their branch of service and dates of
service. He recommended that the MMA provide return postage for
the form. The President suggested that the form be included in
one of the next mailing and request that members return (at no
expense to the association) the form.
j. USAMU Report:
(1) Ferguson Range: The USAMU
Deputy reported that the Brinson (Sniper) Range would be renamed
Ferguson Range in honor of former USAMU Sergeant Major, SGM George Ferguson.
(2) Conversion of Military Positions:
The USAMU Deputy announced that all military administrative support
personnel would be converted to civilian positions.
k. Roundhouse Project: The President
reported that a contractor would evaluate the condition of the
Shotgun Roundhouse and provide a cost estimate to refurbish the building.
6. Next Meeting: The next Executive Board Meeting is scheduled
for 10:00 AM, Friday, December 17, 2004, in the USAMU Conference
Room, Building 243, Fort Benning, Georgia.
7. Adjournment: The meeting was adjourned at 11:45AM.
Laurence K. Mosely
November 2004 Financial Statement
Approved by the Executive Board on December 17, 2004.