Military Marksmanship Association
Formerly AMUA - Army Marksmanship Unit Association

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Minutes of the Meeting
November 2004

1. Monthly Meeting: he monthly Executive Board Meeting of the Military Marksmanship Association was held November 18, 2004 in the Army Marksmanship Conference Room.

    a. Board Members Present:

        Archibald V. Arnold III, President
        Bruce Meredith, Vice President
        Laurence K. Mosely, Recording Secretary
        Samuel W. Hunter, Treasurer
        Carter Berry, Public Affairs Committee Chairman, and MMA Times Editor
        Richard D. Rebidue, Membership Committee Chairman
        
    b. Board Members Absent: None. 

    c. U.S. Army Marksmanship Unit Representative: Mr. Robert Aylward, USAMU Deputy.

    d. Guests: Phil Cannella, MMA Past President.

    e. Call to Order:  A quorum being present, the President called the meeting to order at 10:05

2. Treasurer's Report: The Treasurer reported that he had discovered a minor error in the previously approved Treasurer's Report for September 2004.  He noted that there was no amount change in the ending balance for the report.  Motion made, seconded, and carried to approve the Corrected Treasurer's Report for September 2004, the Treasurer's Report for October 2004, and the Financial Statement for October 22-23, 2004, General Membership Meeting and Reunion.  Additionally, the Treasurer provided a financial preview for November 2004.

3. Minutes: Motion made, seconded, and carried to approve the Minutes of the Executive Board Meeting held on October 18, 2004 and the Minutes of the General Membership Meeting held on October 23, 2004.

4. Unfinished Business:

    a. Signing of the Constitution and Bylaws:  The officers of the association formally signed the revised Constitution and Bylaws approved by the membership present at the General Membership Meeting held on October 23, 2004.  Motion made, seconded, and carried to print 600 copies of the Constitution and Bylaws and to mail a copy to each member in the December 2004 mailing.  The President directed the Secretary to forward a copy of the signed Constitution and Bylaws to DCA and to the IRS.

    b. Request for Donation:  The President announced that he had received a request from the USAMU Shotgun Section for a donation of $100.00 to purchase awards for a shotgun junior clinic.  In addition, six MMA caps were requested.  He noted that a motion and vote was made via e-mail.  The motion was seconded, and carried by of four Aye votes and one Nay vote with one Board member not voting.

    c. Reunion Wrap up:

    (1) Photo Albums:  The Secretary reported that he had posted on the MMA website the reunion article furnished by the USAMU PA specialist.  He also noted that he had posted two photo albums taken by MMA members Ken Hamill and Ray Carter.

    (2) Caps and Pins:  The Secretary stated that he would post information and an order form on the MMA website so members could purchase cap and pins offered at the reunion.  The cost per cap was $10.00 plus $8.25 packing and shipping for one or two caps.  The price for pins was set at $1.00 each.  There would be no packing and shipping cost when pins were ordered along with a cap.  When 1 to 4 pins were ordered alone, $1.25 would be charged for packing and shipping.

    (3) Meals and Beverages:  Mr. Cannella noted three problems that occurred with serving meals and beverages that needed to be added to the After Action Report:

  • First, the barbecue cater expected to be near an electrical outlet needed for the rotary grill.  A generator was obtained but there was delays in having it become operational because gas was not available.

  • Second, more bottled drinking water was needed.  Although the weather was not hot, it was determined that the older attendees were drinking water rather than the beer and soft drinks that was available.
  • Third, in order to obtain a better count of how many will attend the next reunion; each member should be asked to RSVP to the reunion invitation.

5. New Business:

    a. MMA Soldier of the Year:

    (1) Soldier of the Year Vote:  The President announced that the vote for the MMA Soldier of the Year for 2004 would be conducted at the December monthly Executive Board Meeting.

    (2) Award Pistol:  The President also reported that his letter requesting a donation of an award pistol from Smith and Wesson was completed.  The Secretary stated that he would obtain a copy of a Federal Firearms License from the custodian of the Fort Benning Rifle and Pistol Club.

    b. Annual Membership Meeting:  The time, date, and location of the Annual Membership Meeting was set at 3:00 p.m., Friday, February 4, 2005, in the Pool Indoor Range.

    c. Request to Announce Book Publication:  A member requested an announcement be made in the MMA Times about the availability of his newly published book.  The President noted that there were precedents for such announcements and recommended that information be included in the MMA Times.

    d. MMA Times Schedule and Other Printing:  Mr. Berry announced the milestones for the next issue of the MMA Times.  Input: 3 December; Publish: 10 December; and Mail: 17 December.  Other items to be mailed:  Constitution and Bylaws, Cap and Pin Order Form, 50th Anniversary Yearbook Flyer.  The quarterly Membership Directory update would not be published; however, the 2005 Membership Directory would be published and mailed in January 2005.

    e. Member Suggestion:  The President remarked that he had received a suggestion from a member to have the MMA offer college type rings with the MMA logo.  The President said that he had researched the issue and found that the company that had designed the ring had been sold and the location of the original die was unknown.  He learned that if a new die were to be made, the MMA would be responsible for the cost.  Additionally, he noted that the price of gold would make such a ring very expensive.  He suggested that unless more members expressed an interest, the Board should not pursue the suggestion.

    f. Fiftieth Anniversary Yearbook:

    (1) Photo Budget:  The Secretary remarked that several members had sent historical photos to him via the Internet for the Fiftieth Anniversary Yearbook.  The photos are in a digital format that needed to be printed on photo paper by a commercial photo processor.  Motion made, seconded, and carried to authorize the Secretary $100.00 for photo printing expenses.

    (2) Yearbook Biographies: The Secretary questioned whether the Fiftieth Anniversary Yearbook would include biographies and photos of former and present members of USAMU, and if so, would the MMA review the biographies?  After discussion, it was determined the Fiftieth Anniversary Yearbook would contain member biographies and that the biographies would be sent directly to the publisher.

    (3) Yearbook Website: The Secretary announced that Turner Publishing had established a web site with information about the Fiftieth Anniversary Yearbook at www.mmausamuhistory.com

    g. Constitution Question:  The President raised a question concerning Article III, Section 5, of the newly revised Constitution.  Specifically, what is the composition of the Executive Board, and who can present a motion and vote.  After some discussion, the question was tabled.

    h. Website Registration Fee:  The Secretary noted that the MMA website registration was due in February 2005 and that the registration fee and hosting fee was $120.00 per year.  He also noted that registration and hosting fees could be discounted when purchased for longer periods.  The Secretary question the Board whether the association should continue having a website?  Without objection, the Board desired to continue the MMA website on the Internet.  Motion made, seconded, and carried to authorize the Secretary to be reimbursed for registration and hosting fees incurred as Webmaster.

    i. IRC 501(c)(19):  The Secretary briefly discussed the membership requirements and the record-keeping requirement for the MMA to be tax-exempt under IRC 501(c)(19).  He was of the opinion that a new membership form should be sent to each member requesting their branch of service and dates of service.  He recommended that the MMA provide return postage for the form.  The President suggested that the form be included in one of the next mailing and request that members return (at no expense to the association) the form.

    j. USAMU Report:

    (1) Ferguson Range:  The USAMU Deputy reported that the Brinson (Sniper) Range would be renamed Ferguson Range in honor of former USAMU Sergeant Major, SGM George Ferguson.

    (2) Conversion of Military Positions:  The USAMU Deputy announced that all military administrative support personnel would be converted to civilian positions.

   k. Roundhouse Project:  The President reported that a contractor would evaluate the condition of the Shotgun Roundhouse and provide a cost estimate to refurbish the building.

6. Next Meeting: The next Executive Board Meeting is scheduled for 10:00 AM, Friday, December 17, 2004, in the USAMU Conference Room, Building 243, Fort Benning, Georgia.

7. Adjournment: The meeting was adjourned at 11:45AM.

Laurence K. Mosely
Secretary

Attachment:
November 2004 Financial Statement

Approved by the Executive Board on December 17, 2004.

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