Military Marksmanship Association

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Minutes of the Meeting
February 2000

1. Monthly Meeting: The monthly Executive Board meeting of the Military Marksmanship Association was held on February 8th, 2000, at the Fort Benning Golf Course Club House.

 a. Board Members Present:

 Lory M. Johnson, President
 Phillip F. Cannella, Jr., Vice-President
 Laurence K. Mosely, Recording Secretary
 Samuel W. Hunter, Treasurer
 J. Carter Berry, Chairman, Public Affairs Committee
 Kenneth Hamill, Chairman, Historical Committee

 b. Board Members Absent: None

 c. Board Members Not Appointed: Membership Chairman

 d. USAMU Representative: Robert Aylward

 e. Outgoing Board Members: Mr. Horner and Mr. Wojciechowski

 f. Call to Order: A quorum being present, the President called the meeting to order at 1200 hours.

2. Welcome of New Officers: The President welcomed Phill Cannella and Sam Hunter to the Executive Board and thanked them for volunteering to serve the Association. Additionally, he thanked the outgoing board members, Jack Horner and Roman Wojciechowski for their time and services over the past six years.

3. Signing of Constitution and Bylaws: The President invited the elected officers to affix their signatures to the Constitution and Bylaw approved by the membership at the Annual Meeting.

4. Minutes: The minutes of the January 4th Executive Board Meeting and the January 22nd Annual Membership Meeting were approved as circulated.

5. Treasurer's Report: Mr. Hunter reported that he had received the Associations books from Mr. Horner and had undergone the signature requirements to change responsibility for the bank account. Mr. Horner noted that he had just received the bank statements and gave a verbal report of the financial status of the Association.

6. Unfinished Business:

 a. Annual Meeting Review: The President thanked all for their efforts in making the annual meeting the success it was. He noted that there were 69 members present along with 28 guests for a grand total of 97 participants. He stated that the meeting accomplished all of the Executive Board's objectives including the approval of the new Constitution and Bylaws and the renaming of the Association. He thanked Mr. Hamill for the photo album display and remarked that it was very well received by the membership.

 b. Internal Audit Status: The President noted that there was no Installation requirement to audit our financial records; however, Article V, Section 1, Association Bylaws required the books be subject to audit. The President, directing his remarks to Mr. Horner, stated that this discussion was not to be considered as a reflection upon him rather that the Association had never conducted an audit. Mr. Cannella added that he thought it was necessary that the Board move to conduct an audit. The President directed the Treasurer to identify an independent auditor and if possible have an audit conducted by the next meeting otherwise report to the board what needs to be done.

 c. Status of Constitution, Bylaws, and License to Operate as a Private Organization: The Secretary reported that he would forward the newly signed Constitution and Bylaws to DCA today after this meeting. He noted that our license to operate as a Private Organization on Fort Benning expires February 28, 2000; however, per Mrs. Sample, DCA, she will automatically renew the license when she received our signed Constitution and Bylaws.

 d. Web Site Status: The Secretary reported on the status of the Association's web site. He said that the prototype site was online and that a full site would be up and running by the end of March. He told Mr. Berry that he would provide the web site's address, once it was registered, so that it could be announce in the next issue of the MMA Times.

 e. Annual Reports: The Secretary stated that he had received the Annual Reports from the outgoing officers, except the Vice President, and had received a report from all committee chairs.

 f. MMA Times: Mr. Berry remarked that input for the next issue of the MMA Times was due not later than March 3rd.

 g. Membership Report: Mr. Wojciechowski stated that he had updated the membership database through January 31, 2000.

 h. BG Tibbetts Visit Update: Mr. Aylward reported that the visit of BG Tibbetts to attend the award ceremony on April 28, 2000, at the Olympic Selection Match was still scheduled. He stated that his expenses were being funded by the Civilian Marksmanship Program (a private civilian organization). Per agreement, the funds are to be held by the Association to cover the transportation and lodging since the CMP will not have a representative at this location. The funds were given to the Treasurer for deposit in the Association's account.

7. New Business:

 a. USAMU Report:

 (1) Mr. Aylward requested assistance from the Association during the Olympic Selection Match, 20 April-3 May, here at Fort Benning. POC is Ms Jewell at USAMU Operations.

 (2) Colonel Arnold, USAMU Commander announced that he will retire. The change of command ceremony being held late July (date TBA).

 (3) USAMU Sergeant Major O'Neil was promoted to Command Sergeant Major and will be reassigned to Fort Wainwright, Alaska, at the end of March.

 (4) Mr. Aylward stated that the change of command would have no affect on scheduling the reunion in October. Further, he said that the unit will provide a Hall of Fame ballot to the Association for inclusion in the next MMA Times.

 b. Changes Resulting from Association Name Change:

 (1) Logo: The logo used on Association stationary and MMA Times masthead was discussed. It was noted that our circular shield with eagle too closely resembled the DoD logo. It was determined that that the Association would continue to use the composite shooters design but replace the eagle with a bull's-eye.

 (2) Membership Application: The membership application must include a statement that the member will abide by the provisions of the Constitution and Bylaws of the Association.

 (3) Liability Insurance: The President addressed the liability issue by questioning the need for liability insurance. He stated that he would seek additional information and report his findings at the next meeting.

 (4) Other Items Requiring Printing: It was agreed that any items that need printing, such as checks and membership cards, would not be done until the Association received written approval from DCA that our Constitution and Bylaws were approved.

 c. MMA Times: Mr. Berry discussed the outline of the next issue of the MMA Times. He set the following milestones: text input - 4 March; to printer - 11 March; and mailing - 18 March. He also discussed transferring the Association's files to the computer donated by the President and the need to archive some of the files The President made a motion to expend not more than $150.00 to purchase a external Zip drive with disks for the purpose of archiving the Association's computer files. Motion seconded and approved by the Board.

 d. Historian's Comments:

 (1) The Historian received a call from an Association member offering to act as a contact with a large brewery for the purpose of having that brewery donate beverages for the reunion. The President authorized Mr. Hamill to obtain additional information.

 (2) Mr. Hamill remarked that he had received feedback from several members that the formal portion of the annual meeting was too long and did not provide sufficient time to socialize with other members. Further, using himself as an example, he felt that an individual should win no more than one door prize. The President noted that the purpose of the meeting was to conduct the Association's business, and that the Board had agreed that all members would be eligible for the Grand Prize drawing.

8. Next Meeting: The next Executive Board Meeting will be held on Wednesday, March 15th, 2000 at 1130 hours at the Fort Benning Golf Course Club House.

9. Adjournment: The meeting was adjourned at 1400 hours.

Laurence K. Mosely
Recording Secretary

Attachments:
February 2000 Financial Statement

Approved by the Executive Board, as corrected, on March 14, 2000.

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