Minutes of the Meeting
1. Monthly Meeting: The monthly Executive Board meeting of the
Military Marksmanship Association was held on May 17th, 2000, at the
Bonanza Restaurant, Phenix City, Alabama.
a. Board Members Present:
Lory M. Johnson, President
Phillip F. Cannella, Jr., Vice-President
Laurence K. Mosely, Recording Secretary
Samuel W. Hunter, Treasurer
Ken Hamill, Chairman, Historical Committee and MMA Historian
Richard D. Rebidue, Chairman, Membership Committee
b. Board Members Absent: Carter Berry, Chairman, Public
c. U.S. Army Marksmanship Unit Representatives: Robert Aylward
d. Call to Order: A quorum being present, the President
called the meeting to order at 1210.
2. Minutes: The minutes of the March 15th Executive Board
Meeting with the March Financial Statement was approved as
circulated. The Secretary stated that he had prepared a Memorandum
informing the DCA that the Association did not conduct a meeting in
April and would attach the April Financial Statement to that memorandum.
3. Treasurer's Report: Mr. Hunter observed that the rates of
interest the Association was receiving on our two Certificates of
Deposit was lower than the advertised rates offered by several local
banks. The President remarked that the Association should attempt to
get the highest rate from a bona fide financial institution and
suggested that the Treasurer "shop around" for the highest rates.
4. Unfinished Business:
a. Liability Insurance Status: The President reported
that he had obtained a quote from the Jordan Insurance Agency for a
$1,000,000 comprehensive general liability policy to cover the
Association's members. The policy would cover each Association event
for one million dollars, such as the General Membership Meeting or
the upcoming reunion. Additionally, the policy provided $1,000,000
personal and advertising coverage, $50,000 coverage for fire or
structural damage to a building that the Association used, and $5,000
medical coverage per person. The Secretary questioned the President
if the policy covered the Association's web site. The President
responded that he believed that it was covered by the personal and
advertising coverage but would check. If it did not, he suggested
that a rider be obtained for that purpose. The annual premium for the
policy is $267.00. Motion made by the President to place the
policy in force as offered. Motion seconded and carried.
b. Web Site Status: The Secretary reported the
Association's e-mail list was operational and approximately 30
members had subscribed to date. The Secretary stated that the list
needed to be automated so that members can join without any
intervention from the Webmaster. The monthly cost for an automated
e-mail subscription list is $3.00. Motion made to increase our
monthly web site cost by $3.00 per month to activate an automated
e-mail list plus a one-time start up fee of $15.00. Motion seconded
and carried. Additionally, the Secretary provided a web site start up
cost summary fact sheet and noted that the costs for software and web
site setup fees was below the amount authorized by the Board.
5. New Business:
a. USAMU Report:
(1) Mr. Aylward reported the Executive Director of USA
Shooting, Robert Mitchell, had remarked to him that the Olympic
Selection Match was conducted in a professional manner as a result of
the assistance from eight MMA Association members who volunteered
their time during the match.
(2) Mr. Aylward noted the Civilian Marksmanship Program had
authorized the MMA to maintain the funds provided for visit of BG
Tibbetts in Association's account for use at a future date. BG
Tibbetts visit was cancelled.
(3) Mr. Aylward announced that the US Army Reserve Rifle and
Pistol teams would be disbanded at the completion of the 2000
b. Reunion 2000: The Board questioned Mr. Aylward if
USAMU could hold the Hall of Fame induction ceremony during the
Columbus Day weekend (6-10 October). He noted that USAMU had no major
training activities scheduled and those dates were satisfactory. A
motion was made, seconded, and carried to conduct an Association
reunion on 6-7 October 2000, to celebrate the 44th anniversary of the
Army Marksmanship Unit. The President scheduled a reunion-planning
meeting for 1630 hours, Wednesday, 7 June, at the USAMU conference
room. He encouraged all board members to bring an Association member
to the meeting.
c. Audit of Financial Records: The Treasurer noted that
the person he contacted to audit the Association's financial records
had informed him that she was not able to do the task. The Board
discussed other sources to conduct an audit. The Secretary noted that
Section 1, Article V, of the Association Bylaws states, "The
Treasurer's books shall be subject to an audit by a qualified auditor
as directed by the Executive Board." The President noted that he
would report at the next meeting what progress had been made in
scheduling an audit.
d. Hall of Fame Selection Committee:
(1) Mr. Hamill, Chairman of the Hall of Fame Selection
Committee provided an overview of how the committee of Messrs.
Hamill, Aylward, Redidue, and Berry narrowed the nominee list from 45
to 25 candidates. Mr. Hamill displayed the biographical sketch of the
25 candidates and the Hall of Fame Ballot. Mr. Hamill noted that in
the future the board should have access to the nominees list sooner.
The President recommended that in the future USAMU provide the list
of nominees to the committee at least four months prior to the date
that the ballots are due for mailing.
(2) Mr. Aylward noted earlier that he would print the nominee's
career highlights and Hall of Fame ballot and asked that the
Association include those two items in the next mailing of the MMA
Times. The board approved the request.
(3) There was still concern expressed by several members of the
board about the Hall of Fame selection process. A Hall of Fame
Selection Oversight Committee was formed and chaired by the Vice President.
e. Membership Directory Codes: Mr. Rebidue announced
that he was expanding the membership codes to accommodate the
addition of Marksmanship Training Units (MTU) and the summer pickup
National Trophy Group (NTG) personnel who are now eligible to join
the Association. Additionally, he was including a field for e-mail addresses.
f. MMA Times, Membership Directory Update and Hall of Fame
Ballot Mailing: Envelope stuffing was scheduled for 1130 hours,
Friday, 2 June, at the USAMU Conference Room.
6. Next Meeting: The next Executive Board Meeting will be held
1130 hours (EDT) on Wednesday, June 21st, at the Bonanza Restaurant,
Highway 280, Phenix City, Alabama.
7. Adjournment: The meeting was adjourned at 1440 hours.
Laurence K. Mosely
May 2000 Financial Statement
Approved by the Executive Board on June 21st, 2000.